bees, wasps

Bees & Wasps in Your Community Association

The Roles of Bees and Wasps in Community Associations

During the warmer months in the Delaware Valley many residents in Community Associations will notice
the proliferation of bees and wasps in the landscape beds and common areas. What many residents may not
know is that some of these insects, particularly certain species of bees or wasps, can be beneficial for the Community Association. Bees and wasps can help to pollinate plants and flowers in the landscaping beds and sometimes also help to control other insect pests. On another note, certain bees and wasps may also create a nuisance by nesting in the common areas or building structures which may require the services of a professional pest control company. In order to differentiate between these different types of insects, please read on.

Do you know the difference between a Wasp and a Bee?

Bees – Are flying insects closely related to wasps and ants. They are mostly known for their role in pollination and the integral part they play in our ecosystem. There are nearly 20,000 known species of bees in the world and they are found on every continent except Antarctica. Below are the most common bees found in the Tri-State area:

European Honey Bee is the best known bee species. They have the ability to produce honey and are the most popular bee in North America. The honey bee builds its nest from wax secreted by workers in the colony. Unfortunately there has been a large decline in the honey bee population due to the overuse of pesticides.

Carpenter Bees – Are solitary in the sense that every female is fertile, and typically inhabits a nest she constructs herself by boring into wood. There are no worker bees for these species. Carpenter bees do not produce honey or beeswax. This type of bee can be destructive to your home.

Wasp -The majority of wasp species are solitary, with each adult female living and breeding independently. Many of the solitary wasps raise their young by laying eggs on or in the larvae of other insects. The wasp larvae eat the host larvae, eventually killing them. Solitary wasps parasitize almost every pest insect, making wasps valuable in horticulture for biological pest control.

Yellow Jacket – Is the common name in North America for predatory wasps. Most of these are black and yellow. All females are capable of stinging. Yellow Jackets, like most wasps, can sting repeatedly, and will do so when threatened. A yellow jacket colony can have up to 5,000 members, ruled over by a queen. Yellow jackets build nests in the ground, old tree stumps, wood piles, wall cavities and in sheds. People are often stung while trying to remove a nest or running over a nest with a lawnmower. Despite having a bad reputation, yellow jackets are important predators of pest insects and play an important role in preventing crop damage.

Hornets -Are the largest of the wasps, and are similar in appearance to the yellow jacket. They are distinguished from other wasps by the head and by the rounded abdomen. Hornets build communal nests by chewing wood to make a papery pulp. Each nest has one queen, who lays eggs and is attended by workers who are female. Most hornets make nests in trees and shrubs, but some build their nests underground or in the corner of a building. Hornets are often considered pests and aggressively guard their nest. Like the yellow jacket, hornets can sting repeatedly.

Hopefully this helps you better understand the roles that bees and wasps play in our Community Associations. Please consider this information when trying to identify these types of insects in the outdoors so that we don’t exterminate those insects that are beneficial for all of us.

PENCO Management has the expertise to deal with various issues that your Homeowners or Condominium Association may encounter on a daily basis. Our company provides Property Management services to New Castle, Chester, Delaware, Montgomery, Berks, Bucks, and Lancaster Counties.  Our management team would be happy to schedule a meeting with your Board of Directors to discuss your Communities’ needs, as well as answer these very important questions regarding PENCO’s services.

Board of Directors Meeting Agenda

An Agenda to Keep Your Meeting on Track

Utilizing an Agenda to Keep Your Community Association Meeting on Track

Creating and following an agenda can help keep your Board of Directors meeting for your Community Association on track. A detailed but flexible agenda can keep your meeting productive in order to cover all the items listed in the shortest amount of time. Below are a few tips for creating a productive agenda for your Board of Director’s meetings:

Getting Started:

Starting your agenda early allows you to solicit feedback before the meeting. This can help prevent mistakes and add details that might get overlooked. It is important to distribute the meeting agenda to the Board of Directors Members at least 5-7 days in advance of the meeting so that they have a chance to review the agenda and any relevant information concerning topics on the agenda.

Choose a Title:

The title should contain the word “Agenda” and what subject matter the agenda will cover. “Community Meeting” or simple and direct titles are usually best. Remember, the purpose of the agenda title is to inform readers of what they are viewing.

What to Include:

Include the date, time and location of the meeting. Add a sign in sheet to list the attendees if the meeting is open to the general membership. A proper agenda should start by calling the meeting to order and recognizing a quorum. The conclusion of the meeting should include a proper adjournment and scheduling of the next meeting date.

Next write a brief statement describing the meeting objectives. This statement should only be a few sentences including the goals for the Board of Directors to accomplish at the meeting. Meetings without a clearly defined objective waste precious time deciding what to talk about as opposed to addressing the topics themselves.

After defining the meeting, create an outline of the discussion items. The outline will be the guide to keep everyone on topic and the meeting progress on a productive course. You should always schedule the most important items first just in case the meeting runs out of time. During the meeting keep a record of the amount of time spent on an item and make sure the discussion stays on topic. This will insure an efficient and constructive meeting.

Check for Errors:

Proofread for errors and completeness before distribution. Going through this review reflects in a positive manner on your attention to detail and the respect you have for the attendees.

Meeting Conduct:

The Board President should chair the meeting. Board Members should be formally recognized and issues voted upon or tabled in a formal voting fashion. A timed agenda, which consists of allotting a certain amount of time for each agenda item, can greatly help in keeping both the Board and the audience on topic. Studies have shown
that meetings that have continued for more than one hour often become unproductive as restlessness and inattentiveness set in among the participants. In order to keep everyone cordial and productive, make sure your next agenda is properly prepared by following the tips previously discussed.

PENCO Management has the expertise to deal with various issues that your Homeowners or Condominium Association may encounter on a daily basis. Our company provides Property Management services to New Castle, Chester, Delaware, Montgomery, Berks, Bucks, and Lancaster Counties.  Our management team would be happy to schedule a meeting with your Board of Directors to discuss your Communities’ needs, as well as answer these very important questions regarding PENCO’s services.